Marketing & Proposal Coordinator
Location: Superior, WI
Status: Full-Time
About the Role
We are seeking an experienced Marketing and Proposal Coordinator with 5+ years of relevant experience to join our team. This role is hands-on and strategic, supporting both day-to-day marketing needs and high-stakes proposal development, while also providing front office support as a welcoming, professional first point of contact.
The ideal candidate will be organized, creative, and collaborative, with proven ability to manage proposals independently, develop compelling content, support office operations, and maintain a consistent, professional brand across platforms. You will work closely with the Marketing & Proposal Manager and technical leadership to advance AMI’s marketing efforts, strengthen client relationships, and support the firm’s growth.
What You’ll Do
Proposal Management: Lead and support responses to RFPs/RFQs, including scheduling, compliance, editing, and formatting. Assemble resumes, project sheets, and subconsultant materials; ensure timely and polished submissions.
Content Creation: Develop and design marketing collateral, including project profiles, presentations, brochures, digital content, and client-facing materials.
Brand & Digital Presence: Manage AMI’s website updates, social media platforms, and e-newsletters; monitor analytics and recommend improvements to strengthen visibility and engagement.
Front Office Support: Provide secondary professional reception and administrative support, including greeting visitors, answering phones, and assisting with scheduling or other office needs as required.
Strategic Campaigns: Collaborate on firm-wide marketing initiatives such as email campaigns, anniversary milestones, and community engagement activities.
Events & Outreach: Prepare materials for tradeshows, conferences, and client meetings. Coordinate logistics and provide onsite support as needed.
Database Management: Maintain marketing libraries including CRM, resumes, project profiles, and photography. Ensure accuracy and usability for pursuits.
Collaboration: Work in tandem with the Marketing & Proposal Manager to execute AMI’s marketing strategy and provide input on continuous improvement.
Your Qualifications
Bachelor’s degree in Marketing, Communications, Graphic Design, or related field.
3+ years of marketing and proposal experience; A/E/C (architecture, engineering, or construction) industry a plus.
Strong proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office; Canva or similar design platforms a plus.
Experience managing social media channels and website content for professional services or business audiences.
Demonstrated skill in writing, editing, and visual storytelling.
Strong communication and interpersonal skills
Ability to create photographic or video project content using technology, including but not limited to digital camera, video, drone, etc…
Excellent organizational skills and ability to manage multiple priorities.
Familiarity with CRM systems and marketing databases a plus.
Professional communication skills and a client-service mindset to support front office responsibilities.
Why AMI
At AMI, you’ll be part of a close-knit team of problem solvers, innovators, and adventurers who design, inspect, and restore the nation’s waterfronts and coastal environments. We offer opportunities to grow your expertise in marine engineering and project management—both above and below the waterline—while contributing to projects that make a lasting impact.
Compensation
The wage and benefits package are dependent on the qualifications and experience of the candidate. This position is eligible for the full company benefits package, including:
Group Health Insurance
401K
Term Life Insurance
Short-and-Long Term Disability Insurance
AD&D Insurance
Profit Sharing Bonus
8 Paid Holidays
Paid Personal Leave
About AMI Consulting Engineers, P.A.
AMI is a leading civil, coastal, marine, mechanical, and structural engineering firm that was established in 2006. AMI provides large company capabilities in a small company atmosphere with high standards of professionalism, quality control, and representation upheld throughout all projects. AMI has offices located in: Superior, WI (Duluth, MN); Vadnais Heights, MN; and Pensacola, FL. AMI believes in work/life balance and has a flexible work environment.
Applicants must be currently authorized to work in the United States at any employer and have a valid United States driver’s license.
Qualified candidates can send their resume to: careers@amiengineers.com